When it comes to cancelling a contract, it`s important to do so in a professional and courteous manner. Whether you are cancelling a service or product agreement, lease agreement, employment contract, or any other type of legal agreement, a well-written cancellation letter can help to ensure that the termination process goes smoothly.
Here`s a sample letter of cancelling a contract that you can use as a guide:
[Your Name]
[Your Address]
[City, State ZIP Code]
[Date]
[Recipient Name]
[Recipient Address]
[City, State ZIP Code]
Dear [Recipient Name],
I am writing this letter to formally cancel the contract that we have entered into on [date of contract]. The contract, which is titled [title of contract], outlines our agreement to [brief description of the purpose of the contract].
Unfortunately, due to unforeseen circumstances, I am unable to continue with this agreement. I have carefully reviewed the terms and conditions of the contract and find that it allows for cancellation under certain conditions. Therefore, I am giving you the required [number of days] days` notice of cancellation as per the contract`s terms.
I have already taken the necessary steps to ensure that there will be no disruption to any services or products that you have provided. I will appreciate if you can provide me with the correct information on how to return any service equipment or products in my possession that may be associated with the contract.
Please provide me with the necessary information on how to proceed with the termination process. This includes any termination fees or penalties that may be applicable. I will be eagerly waiting to hear from you in the near future.
Thank you for your understanding and cooperation in this matter.
Sincerely,
[Your Name]
In Conclusion
When cancelling a contract, it`s important to keep a professional tone and ensure that the terms of the contract are adhered to. Using the sample letter above as a guide can help you craft a cancellation letter that meets these requirements. Remember to keep a copy of the letter for your records, and always follow up with the recipient to ensure a smooth transition.